Finance Assistant

Overview

The Finance Assistant will work across all aspects of finance, including purchase ledger, billing and general ledger. Work will vary to support each area of responsibility as required throughout monthly and termly cycles.

The ideal candidate will have at least 2 years experience of working in an accounts team and with finance systems.

In this role you will:

• Be first point of contact for finance queries as they arise in the school
• Support the Finance Business Partner and Bursar

Hours, Salary & Benefits:

Hours: Part time, year round position. Mon – Fri, circa 30 hours a week.

Salary: £28,000 – £30,000 FTE Dependent on working hours and experience

Benefits:

• 5% pension contribution
• EV scheme with Octopus
• Cycle to work scheme and shopping discounts
• Means tested staff discount
• Complimentary lunch
• Access to the group’s counselling scheme
• On site parking
• Personal Accident at Work Cover
• Use of Swimming Pool out of school hours

Main Responsibilities:

Purchase Ledger

• Processing invoices daily, including matching to purchase orders and projects, checking coding and VAT treatment.
• Process payments into the finance system including DD’s and SOs.
• Support the payment run process. Including checking invoices, to chasing approvals and setting up payments.
• Filing and archiving of all invoices and relevant documentation/communications digitally.
• Monitor Purchase emails and review vendor statements.
• Data entry for new suppliers, and maintain the database with changes in payables key information.
• Process ad hoc payments.
• Process purchase order requests in line with the agreed policy and parameters, including data entry, chasing approvals, issuing numbers.

Billing & Sales Ledger

• Support with termly fee billing as required. Including data gathering and entry, reconciling, checking invoices
• Monitor and respond to enquiries through the billing email
• Support the credit control process with communication,

Additional Duties

• To support with Daily bank postings, and bank reconciliations.
• Petty cash handling.
• Processing Amazon and Credit Card Ordering on behalf of staff.
• General enquiry handling from external and internal bodies
• Collect and distribute Finance Daily post, scanning documents for sharing with central finance team.
• Admin duties such as answering phones, distributing post, filing, archiving

Person Specification:

• Experience of working in an accounts team
• Experience of working with a finance system
• Used online banking / payment system
• Accurate with an eye for detail
• Excellent written and verbal communication skills

For full details, please see the job description in the candidate pack.

How to Apply and Start Date:

All applications need to be made using an application form, which can be found on our careers page. You can also apply via our online application form – link here.

Interviews will be arranged as applications arrive, so prompt application is encouraged. We reserve the right to close the vacancy early due to high application numbers.

We are looking for the right candidate to join our team as soon as possible.

Candidate Pack

Application Form

For any assistance or questions about the role, please contact Molly.Rees@Wishford.co.uk